Rates you can budget against before we talk.
Most corporate engagements land between $1,850 and $5,500, depending on coverage length, deliverables, and travel. Build the coverage below and see the figure before you send anything.
Build the coverage your stakeholders need.
A typical single-day conference — a full day of coverage with 24-hour priority highlights — comes to $4,200. Adjust anything below and the figure updates.
Priced per person. The rate falls as the room grows.
Portraits start at $150 each and step down in bands, so a larger program always costs less per person and never costs less in total. The station carries a $1,500 minimum, which covers up to ten portraits.
| Volume | Per person | Total |
|---|---|---|
| Up to 10 | Station minimum | $1,500 |
| 25 portraits | $150 | $3,750 |
| 50 portraits | $135 | $6,750 |
| 100 portraits | $102.50 | $10,250 |
| Over 100 | Let's talk | Quoted |
The station window is confirmed against your schedule in the proposal. A second photographer is worth adding when the room is large and the window is short.
Why the rate drops
Setup, lighting, and direction cost the same whether ten people sit or a hundred do. Past the first block the marginal cost is time, so the saving belongs to you rather than to me.
Not add-ons. The baseline.
A priority call before the date
Schedule, stakeholders, shot list, and what the photographs need to produce afterwards, settled before doors open.
Curated, professionally edited coverage
The gallery is edited and organized. Three thousand unsorted frames is not a deliverable.
Highlights built for 48 hours
Sponsor, executive, and stage selects arrive while the event is still current. The complete organized gallery follows in three to four days.
Corporate marketing and editorial use
Standard marketing and editorial use for the commissioning organization — recap decks, internal comms, press, sponsor reporting, and the website.
Delivery built for handoff
Folder structure agreed in advance, and a gallery that is straightforward to share with sponsors, speakers, and internal teams.
One direct relationship
The same photographer from the first conversation through delivery. Nobody is reassigned, and nothing is briefed twice.
- The number of final images
- Editing
- Online gallery access
- The planning call or shot list
- Standard delivery
- Individual speaker photographs
- Social-sized files
Worth checking against any quote you compare this with. A low headline rate with paid editing, paid gallery access, and paid social files is not a low quote.
Six things change the number.
None of them are a surprise, and none of them appear after you have signed. The proposal names every one before you commit.
How long the coverage window runs, and how many days
Whether sessions or sponsor activity run concurrently
How fast the first files are needed
Whether leadership needs a dedicated portrait block
How many people need headshots
Travel, once the venue and itinerary are confirmed
Six questions worth asking every photographer you talk to.
Including me. The cheapest quote and the most expensive quote can describe completely different jobs, and the difference usually sits in these six answers.
- Who owns the photographs, and what can you do with them?
- Some contracts license images for a single use or a fixed term, then charge again for a campaign or a press release. Ask for the usage terms in writing before you book.
- When do the first usable files arrive?
- A two-week turnaround means the recap email goes out without photographs and the sponsor report lands after the renewal conversation. Ask for a specific number of hours, not 'quickly'.
- What happens if a camera fails mid-keynote?
- Ask what the backup is. A single body with a single card is one hardware fault away from an event with no record of it.
- Has this photographer worked your kind of room?
- A dim ballroom with stage wash and a lit screen behind the speaker is a specific technical problem. Portfolio work in daylight does not answer it.
- Who is actually showing up?
- Larger agencies assign whoever is available. If that matters to you, ask to have the named photographer written into the agreement.
- What is not included?
- Ask for the add-on list before you compare quotes. A low headline rate with paid editing, paid gallery access, and paid social files is not a low quote.
- What does corporate event photography cost?
- Most corporate engagements land between $1,850 and $5,500, depending on coverage length, deliverables, and travel.
- Why publish rates when most photographers do not?
- Because you should be able to budget before you spend time on a call. The rates are the rates. What changes is the scope, and that is settled in the proposal.
- Are you the cheapest option?
- No, and that is deliberate. There are photographers who will cover an event for less. The rate reflects curated editing, delivery built for 48 hours, marketing and editorial usage included, and 13 years of corporate rooms.
- How does headshot pricing work?
- Portraits are priced per person and the rate falls as the headcount rises, starting at $150 and reaching $102.50 each at a hundred people. The station has a $1,500 minimum, which covers up to ten portraits. Programs larger than a hundred are quoted, because at that size the day needs a second station or a second photographer.
- Is travel included?
- No. Travel is quoted at cost — mileage, flights, hotel, parking, and travel days where they apply — and it appears in the proposal before you commit. It is never marked up.
- Is the planner estimate a quote?
- It is an accurate planning figure, not a contract. The proposal confirms schedule, locations, travel, and any specialty production needs before anything is booked.
- Do long-standing clients pay these rates?
- Not necessarily. Organizations with multi-year agreements, priority scheduling, and custom delivery arrangements are on separately agreed terms. These rates are for new standard engagements.
- Do you work with recurring events?
- Yes. Consecutive days of the same program at the same venue are billed at a reduced day rate, and organizations running several events a year can lock preferred rates and dates.
Send the date and a rough agenda.
I reply within one business day with availability, a recommended coverage plan, and a number you can take to your budget holder.
Check Availability